Question: Does It Cost Money To Block Off Hotel Rooms For A Wedding?

Most couples can (and should) be able to block rooms at any hotel without a deposit.

Rather than getting a regular room block, they need to ask for a courtesy room block.

This is the kind of room block where you don’t have to put down a deposit and there is no fees for unused rooms.

Do you have to block hotel rooms for a wedding?

While a room block isn’t required, setting aside a block of rooms at a local hotel or two will help ensure that your guests have somewhere to stay — especially if you’re getting married on a holiday weekend or during a busier time of the year in a popular destination.

Do wedding hotel blocks cost money?

Most couples need less than 30 rooms per night and hotels are more than happy to provide a complimentary room block. After that date (usually 30 days before the wedding), the rooms will be “released” from the block and your guests will have to pay the standard price.

How many hotel rooms should I block for my wedding?

Simple Answer. If you need to block less than 20 rooms per night, consider getting a courtesy room block. This is where the hotel sets aside 10-20 rooms and once these get reserved, you can add more. In this kind of room block, you’re not held responsible for any unused rooms and there is no deposit either.

Who pays for hotel rooms for wedding?

Traditionally, wedding guests pay for their own hotel rooms.

In fact, just about 99% of all couples that have blocked hotel rooms through us have had guests pay for their own rooms. While it would be a nice gesture for a couple to offer to pay for everyone’s hotel rooms, it is not expected of anyone.

How far in advance do you block hotel rooms for a wedding?

The basics: A hotel room block is a reservation of 10+ hotel rooms. The perk of a room block is that they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting. On average, group rates are 15% to 40% lower than standard rates.

How do you word a hotel block for a wedding?

Here’s how to handle wedding hotel block wording on your invitations or wedding accommodations card.

  • Include it on the save-the-dates if possible.
  • Provide a separate wedding accommodation card.
  • Keep it simple.
  • Refer to your wedding website.
  • Keep your website updated.

Do you have to pay to block hotel rooms?

If you block hotel rooms, your guests will only have to put down a small deposit when they reserve rooms. Some hotels ask for no deposit at all, they give the option to pay upon check-in.

What is a courtesy block?

A courtesy room block is a bit different

A courtesy room block is a way to block hotel rooms with no deposit. In this kind of room block, the hotel does not “block” any rooms for you. They simply agree to honor a discounted group rate for your wedding guests.

Does it cost money to reserve a hotel room?

No Booking Fees + Don’t Pay Until You Stay

No advance payment for most reservations When you make a reservation through HotelGuides, your credit card is usually not charged. In fact 90% of our reservations do not require an advance payment of any sort. You simply pay the hotel when you arrive or check out.

Do hotels give discounts for wedding guests?

Hotel blocks for weddings allow guests to stay in the same hotel (or couple of hotels), which makes things like planning and transportation easier. Plus, hotels often give you a discount on the room rate, which you can then pass along to your guests.

What is a hotel room block?

A room block is when you reserve a number of rooms at a hotel for out of town wedding guests. The main reason you do this is that hotels will give a discount when all the rooms are blocked at one hotel. Room blocks are nice because sometimes the hotel will give you a free room with 10 rooms booked.

Do you pay for bridal party rooms?

Brides frequently ask if they are supposed to pay for hotel rooms for their bridal party (Bridesmaids and Groomsmen). Most brides don’t feel like it is their responsibility to pay for the hotel rooms, but they still feel guilty about it.

Does the bride pay for the bridesmaids hotel?

It’s standard for the bride to cover the cost of bouquets, transportation to and from the wedding venue, and a gift to her bridesmaids. Optional costs may include hair and makeup, hotel accommodations, bridesmaids’ dresses, and a bridesmaids’ luncheon (if hosted by the bride).

What percentage of people come to a destination wedding?

A: In general, you should expect about a 50 percent attendance rate — that is, if you invite 100 people, you should plan on approximately 50 making the trip. But this is just an estimate — some couples have as many as two-thirds of their initial guest list attend their far-flung festivities.

Who pays for bridesmaid dresses?

Generally, in the U.S., Britain, and Canada, groomsmen and bridesmaids pay for their own dresses and suits. They also pay for their accessories and for their transportation and lodging for the wedding.

What are attrition fees?

A standard hotel contract includes a group reservation cancellation and reduction policy that binds the organization to pay a fee, commonly referred to as an attrition penalty, for every room that does not get booked.

When should we send out save the dates?

For a destination wedding, it is customary to mail save the dates 8 to 12 months in advance. For a local affair, send save the dates 4 months in advance. Follow your save the dates with your formal invitations about 8 weeks before the wedding.

What is an attrition clause?

An attrition clause in the contract is a commitment to pay for a specific number of rooms and should your number decrease, this reduction of numbers may require a payment as a penalty.

How does a hotel block work?


Closed (aka Guaranteed) Blocks: The hotel requires a deposit in order to block off rooms and will hold you financially responsible for any unsold rooms: this is the attrition rate. Sometimes it’s a percentage, sometimes it’s a real number.

How do you negotiate hotel group rates?

Top 15 tips to negotiate hotel rates

  1. Give yourself plenty of time.
  2. Avoid booking for peak times.
  3. Spot the differences.
  4. Listen to your friends.
  5. Do your homework.
  6. 6. Make the call.
  7. Ask for the manager’s name, mentioning that their hotel has been highly recommended by a very good friend of yours and that you’d like to share the same experience.

What to say on Save the dates?

Save the date wording should be short and sweet, and communicate just the basic information guests need to know: who is getting married, where, and when. The save the date should prompt guests to do the following: Check their calendars. Write down your wedding date on said calendar.